Converting Documents to Web
Microsoft Word 2000
by Paul Zarucki, Electronic Equipments Ltd., January 2006.
|This tutorial shows you how to
documents into web pages. If you have Word documents that you would
like to turn into pages that can be easily viewed in a web browser
and/or published on the Internet then this is for you.
You can follow the tutorial using one of your own documents or you can
download the example document (right-click
the link and choose Save Target As
from the pop-up menu).
|The following software is used in
If your software or
version is different
some details might differ but the
general principles will remain the same.
- Microsoft Word 2000
- Internet Explorer 5
- Microsoft Windows 95
Converting the Document to a Web Page
1 - open the document
Here is our example document open in Word.
2 - choose File -> Save As Web
3 - Save As dialogue
The Save As dialogue lets you choose where to save the file and change
the file name. By default the file name will be the same as the
original document but ending in ".htm" instead of ".doc" to signify
that it is a web page.
In the example shown here, the file will be called "bluebell.htm" and
will be saved in the folder called "word2000". It will make life easier
later on if you use lower case file names without blank spaces (hyphens
and underscores are ok).
Click the Save
button to save the file.
Previewing the Web Page
1 - choose File -> Web Page
2 - preview the web page
The web page should open in the Internet Explorer showing you how the
document will look when viewed with a web browser. Here is the example web page produced from the example
Although the content should be identical to the original document,
there will be some differences in layout which vary with the version of
web browser being used, screen size, available fonts, and so on. Since
these factors vary from one computer to another, you can't control
every detail of how the document will be laid out in the web browser's
window and it is wise to design your documents so that precise details
of the layout and fonts don't matter. Bear in mind that if a font you
have used is not available on the computer being used to view the web
page the browser will substitute another font in its place.
When I saved the document as a web page, several new files and one
folder were created:
- an HTML document. This holds the text and layout information for the
- a folder
containing the following files:
- an XML document containing further information about the web page.
image001.jpg - a JPEG image
file containing the graphic used on the web page.
Unlike a Word ".doc" file, which is a complete self-contained document,
a web page is split between several files containing different
components of the page. When copying the web page to a disc or
uploading it to a server, we need the file bluebell.htm together with the
folder bluebell_files and its
Using the Windows Explorer file manager (not to be confused with the
Explorer) we can see the details of the files created in the tutorial.
In the screenshot below, the folder word2000
contains the original Word document (bluebell.doc)
along with the HTML document bluebell.htm
and the folder bluebell_files.
I have set my Windows Explorer to show the complete details of the
files (View -> Options).
The next screenshot shows the contents of the folder bluebell_files.
Feedback and comments to paul electronic-equipments.co.uk
Permission is granted
to copy, distribute and/or modify this document under the terms of the GNU
Documentation License, Version 1.2 or any later version
published by the Free